Coaches Meeting Agendas / Topics Youth Football Coaching
What is your Coaches Meeting Agenda and Meeting Topics for pre-game and season? This is a similar question asked in my Facebook youth football coaching group forum yesterday. I love the question and made me start looking over some of my old coaches meeting notes.
This a rough list of topics for Coaches Meeting Agendas. If you have any more add in the comments section.
First of Season Coaches Meeting
The first Coaches Meeting might be a series of 2 or 3 meetings to go over all these topics as you solidify your staff. I like to do this in person at my home and have handouts. I want to make sure everyone knows this is not for the faint of heart.
We coach in Texas so the expectations are pretty high even in rec football. I love to play for Fun and Winning is Funner. And, really at the end of the day parents and players hate playing in losing teams. That is the reality, so do not kid yourself about its not about winning. You can be a great coach and the kids love you and know how to win.
Plan for Everything or Plan to Fail….
- Coaches Introductions / Backgrounds / Experience
- Contact Info / email / text / Team Comms App
- HC’s Football Philosophy / Goals / Expectations
- Key Fundamentals Coached for Season
- Blocking & Tackling Philosophy / Techniques
- HC’s Definition of Successful Season
- HC’s Unbreakable Rules
- Do NOT create a Toxic Environment
- Coaches Must Buy in to Program
- One Team Voice / No Division with Parents
- Coaching your own Child Policies
- Coaching Staff Conflicts / Resolution
- Assistant Coaches Expectations / Feedback / Philosophies
- Important Dates / First Practice / Game / Playoffs etc.
- Background Checks / Completed
- Position Responsibilities / Accepted
- Open Discussion on Roles / Responsibilities / Needs
- League Coaches Code of Conduct / Signed
- League Coaching Certifications / Completed
- Helper Dads Identified
- Review Roster / Positions Needs / Issues
- How to Discuss Players / Player Comms
- FB Rules / League Rules / Funky Rules
- Age Division Opponents Review
- Review Last Season / SWOT / Strengths / Weak areas
- Detailed Season Goals / Expecatations
- HC / OC / DC / OL Coach / ST Position Responsibilities Defined
- Offense Playbook Review / Blocking
- Defense Playbook Review / Tackling
- Special Teams Playbook Review / PAT Kicks
- Team Parent / Team Mom
- Photographer / Videographer
- Try Outs / Recruiting / Draft
- Parent Communication Docs
- Parent Management
- League Management / Comms
- Who talks to Referees
- Game / Practice Field Locations
- Practice Times / Make up / Weather
- Practice Structure / Plans / Examples
- Schedule / Games / Scrimmages
- On time / Attendance Expectations
- Game Management / Sideline Roles
- MPP Management / Player Count Sheet
- Dealing with Parent Conflicts / Difficult Parents
- HC only one that Officially Communicates with Parents / League
- Weekly Zoom Meetings / After practice meetings
- HUDL / Scouting / Game Tape
- Time Expectations / Conflicts
- 110% Commitment Levels
- Any Issues Speak up Now
Make sure to talk in details. You get what you coach. If you do not coach it or communicate what you want then you might get crap back.
Meetings about Games
Here a two lists for meetings about upcoming games. Our main staff usually meetings once a week for about an hour to discuss the upcoming game. We also meet before and after practice for about 15 minutes and have a few phone / email / text conversations during the week.
Game Day Checklist
- Roster / Parent Phone Numbers
- Game Notes / Opponent / Refs
- Rule Book / League Rules
- MPP Count Sheet / Attendance Sheet
- Water & Ice / Cool Towels / Heat Pads
- Helmet / Repair Kit / Tools
- First Aid / Ankle Brace / Tape
- Extra Chin Straps & Mouthpieces
- Game Football / Footballs
- Kicking Tee / Extra Point Tee
- Playbook / Notes / Scouting Report
- Wrist Coaches / Call Sheet
- Stat Sheet
- Access / Sideline Badges
- Volunteer Assignments / Markers / Snacks
- League Roster / Birth Cert / Weight Book
Pre Game Coaches Meeting
- Game location / time / pre-game arrival
- Discuss / Correct any issues from last game
- Review Game Day Checklist / Assignments
- Review League Game Policies
- Review League Game Rules
- Who are Team Captains
- Who is going out for Coin Toss
- Opponent / Scouting Report
- Areas of Concern
- Offense Discussion
- Defense Discussion
- Special Teams Discussion
- Roster issues / Starters / Subs / MPPs
- Injuries / Absences / Vacations etc.
- Coaches Conduct on Sidelines / Past Issues
- Parent Management Conduct
- Game Position Responsibilities
- Player Counter / MPP Tracking / Turn In
- Who is helping with Subs
- HC calls Time Outs / Talks to Refs
- HC can veto / Over turn any call – One Voice
- Who is spotting for Offense / Defense
- Who is watching each position group or Key
- HC deals with Parent / League / Ref Issues & Conflicts
- Who is in charge of First Aid
- Who is in charge of equipment issues
- Who is in charge of water
- Who goes out to field during time outs
- How will half time work / talk
- What is the pre-game practice routine
- Who handles in pre-game weigh-ins / Roster book issues
- HC talks to refs pre-game about any issues / special plays
Not all the topics are discussed at each meeting once all the coaches know how when where what etc. for all the base info.
What topics are you using for your Coaches Meeting Agenda? How many coaches meetings do you have pre-season and during the season?
Let me know what you would like to add to my coaches meeting agendas. Leave me a comment below or find me on Social Media. Check out my private Facebook coaching youth football group.
Contact me anytime. I love to talk about coaching youth football and how to help you conduct a coaches meeting.
Remember, Play for Fun and Winning is Funner!
Good Luck this Season,
Coach Parker
Keller, Texas, DFW, Dallas, Fort Worth, Texas
